Real Estate Accounting Services

Trust Accounting

Since Hot Toast started, we’ve made it our mission to transform real estate agencies with our range of outsourced finance solutions that include trust accounting, bookkeeping, general accounting, CFO services and automation technology.

We have a proven record working with real estate industry leaders as their cloud-based, finance department and trust accountant, and have an array of CFO and advisory awards to back us up. Our team is passionate about managing your accounts to the highest possible standard of efficiency and compliance, at a fraction of the cost of hiring talent in-house.

Outsourced Trust Accounting
Our experience in real estate finance means we understand how onerous the obligations around trust account management can be – and also how important. Our trust accounting experts keep your operations compliant and efficient, saving you the time, money and headspace you need to focus on what you do best: prospecting new leads, generating sales and servicing existing clients.

Our outsourced trust accounting solution includes:

  • Receipting and reconciliation​ – we complete daily receipting and reconciliation of your trust account, removing an item from your to-do list every single day.
  • Invoicing ​- allow us to quickly and accurately process invoices to ensure a consistent and predictable flow of cash.
  • Disbursements​ – we manage payments efficiently and effectively to keep your landlords and tradespeople happy without you falling short.
  • End of month and mid-month processing​ – use the end of the month to celebrate performance, not crunch numbers by leaving this process in our capable hands.
  • Reporting and recommendations​ – at Hot Toast, we don’t just push numbers and make pretty graphs. Advisory is at the heart of our business and we provide reporting and recommendations on how to make your business more efficient and profitable no matter your investment with us.
  • Full compliance with State, Territory and Federal regulations​ – our team is fully qualified and certified to manage trust accounts within Australia and continually up-to-date with the latest rules and regulations.

Bookkeeping for real estate agents

If bookkeeping isn’t your strong point, allow us to get things in order by managing cashflow, payroll, forecasting and reporting while you focus on prospecting and, ultimately, generating sales.

Financial reporting, business intelligence and analysis

Understanding what your numbers are telling you about the health of your real estate business can be a challenge. Let us turn all of that data into a clear picture of where your agency is now, and where you can take it in the future.

Chief Financial Officer services

Want CFO guidance without the overhead of a CFO hire? Having won CFO of the Year 2020 and 2019, we’re perfectly positioned to guide you to business growth according to your individual goals and circumstances.

Automation and cloud technology

Streamlined operations and increased efficiency are key drivers of your ability to scale. We are experts in the automation and technology space and will identify exactly what tools your business needs across your real estate agency to thrive on a cost effective basis. We don’t just focus on the finance function but can complete a holistic assessment of your business and recommend, implement and train staff on systems.

Why Use Hot Toast for your
Real Estate Accounting?

Save Money

How much are you paying your salaried finance department or trust accountant? Hot Toast can work with your business at a fraction of the cost of a full time employee. With a full time employee costing a minimum of $60,000 plus fringes, this results in a saving of over 60% per annum.

Save Time

Currently looking after your own finances? As experts in real estate bookkeeping, trust and general accounting, allow us to crunch the numbers while you and your team work on prospecting new leads, generating sales and property management. Time is money and it’s important to have your team focussed on what they do best; leave the trust accounting and bookkeeping to us!

Accelerate business growth

Our outsourced CFO and business automation technology services provide you with the tools to grow your business, not just manage its finances. Do you know your numbers? Do you understand the levers of your business and have a robust strategy in place to scale? Are you hitting targets and being accountable? How efficient are your current processes and software solutions? These are some of the areas we can assist with to ensure you are running a successful (and profitable) real estate business.

It all starts with a conversation

Our team is ready and eager for a first consultation to explore how we can build the perfect out-sourced bookkeeping solution to support your unique needs and help your business thrive. Phone Sarah today on 0426 217 167 or email